IIS-UK takes data privacy responsibilities seriously and we want you to understand and feel confident about how we collect, use and safeguard your personal information when you engage with us via email, the IIS-UK website (https://www.iis-uk.org), in person or by other means. This policy sets out how we will treat your personal information.
In the course of our activities, IIS-UK may collect, store and use a limited amount of your personal information for legitimate purposes to promote upcoming IIS-UK events via direct email marketing and to provide information concerning those events to delegates. The information we hold is purposefully limited to the type of information that can be found on a typical business card: first name, last name, employer (organisation/company name), work email address and in some cases a work phone number and postal address. In certain circumstances it is possible that IIS-UK may hold other information about you necessary to fulfil its obligations and provide services to you during events such as special dietary requirements and other organisational information. You will be asked to provide this information if/when the need arises.
The IIS-UK website (https://www.iis-uk.org) is accessible over TLS (Transport Layer Security, the successor to Secure Sockets Layer or SSL). All data sent between the server and client (website visitor) is encrypted using a certificate issued by the Let’s Encrypt Authority. Certificates are valid for ~90 days after which time the existing certificate is revoked and a new one issued automatically. Any third party services used to collect information via forms have been chosen because they conform to similar standards of encryption to protect your information in transit over the internet. It is expected that your ISP (or DNS or VPN provider) will be able to tell that you visited the IIS-UK website but cannot tell which pages you viewed or intercept any information that you send back while data transfer is encrypted.
We may hold a limited amount of your personal information in order to communicate with you by email (or in rare cases by telephone or post) for the purpose of promoting IIS-UK events or to provide you with delegate information once you have registered to attend an event and fulfil our obligations to you as a delegate. We do this because we believe that you are genuinely interested in being informed about our events and that we have a legitimate interest in contacting you.
IIS-UK may share personal information with conference facility vendors for the purpose of providing delegates with hospitality at events we organise. IIS-UK will not sell, share or otherwise disclose your personal information to any other third parties unless you have granted us permission to do so or unless we are required to do so by law.
If you consent that we may share your personal information with third parties then we will only share your information with event sponsors. These are typically companies that you may have existing relationships with, whose products or services you are likely to be interested in and with whom you have had the opportunity to interact with in person at IIS-UK events.
The security of information provided to us through insecure means (e.g. in the clear via email) cannot be guaranteed however once we have received your information we will use the methods described above to safeguard against further disclosure.
The GDPR regulations provide certain rights with respect to the collection, use, maintenance and destruction of your personal information which the IIS-UK respects and honours. As such you have the right:
IIS-UK must comply with all requests within 1 calendar month of receipt although we will endeavour to manage requests more swiftly.
The IIS-UK website may contain links to other websites that we believe will be of genuine interest to you. You should be aware that we have no control over the content nor are we responsible for the privacy policies or practices of third party websites.
Dr Chris Winfield
c/o Selcia Ltd.
Fyfield Business & Research Park
Dr Daniela Roman
Medicines Research Centre
Gunnels Wood Road